LMHS Class of 1968, Inc.
Effective Date: March 1, 2025

 

Purpose

The purpose of this Conflict of Interest Policy is to ensure that LMHS Class of 1968, Inc. (“the Corporation”) operates in an ethical and transparent manner. It is intended to protect the integrity of the Corporation’s decision-making processes and ensure that personal interests do not interfere with the organization’s mission, activities, or reputation.

All board members, officers, employees, and volunteers are expected to act in the best interests of the Corporation and to avoid any situation that might create—or appear to create—a conflict between personal interests and those of the Corporation.

 

Conflict of Interest Statement

All board members, employees, and volunteers shall sign a Conflict of Interest Statement prior to beginning service with the Corporation. This statement must disclose any actual or potential conflicts of interest and shall be renewed annually. The form and content of this statement will be approved by the Board of Directors.

 

Definition of a Conflict of Interest

A conflict of interest exists when an individual’s personal, financial, or professional interests—or those of a family member—could compromise, or appear to compromise, their ability to make impartial decisions on behalf of the Corporation.

Conflicts may arise directly or indirectly and may involve financial interests, employment relationships, business dealings, or personal associations.

 

Examples of Conflicts of Interest

Examples include, but are not limited to:

• A board member who holds a financial interest in a company that does business with the Corporation.

• An employee who serves on the board of an organization that provides goods or services to the Corporation.

• A volunteer whose family member is employed by or receives compensation from the Corporation.

• Any situation where an individual’s external relationships could influence—or appear to influence—their actions or decisions for the Corporation.

 

Disclosure of Conflicts

All board members, employees, and volunteers must promptly disclose any actual or potential conflicts of interest to the President or the Board Chair. Disclosures should be made in writing and updated as circumstances change.

 

Management of Conflicts

Upon disclosure, the Board of Directors or its designated committee will review the conflict and determine appropriate steps to manage or resolve it in the best interest of the Corporation.
Management may include, but is not limited to:

• Recusal of the individual from related discussions or decisions

• Disclosure of the conflict to relevant stakeholders

• Termination or modification of the relationship creating the conflict

All decisions related to the management of conflicts shall be documented in the Corporation’s official records.

 

Violations of the Policy

Any board member, employee, or volunteer who fails to disclose a conflict of interest, or who violates this policy, may be subject to corrective action, up to and including removal from the board, termination of employment, or discontinuation of volunteer service.

 

Annual Review

This policy and all signed Conflict of Interest Statements shall be reviewed annually by the Board of Directors to ensure ongoing compliance and ethical governance.

 

Contact:
For questions or to report a potential conflict of interest, contact:
LMHS Class of 1968, Inc.
Email: phogan@lmhs1968.org
Lakeland, Florida